Modern workspace

Designed to impress. Engineered to perform.

Your new workspace gets judged twice: when people walk in, and when the first hybrid meeting starts. We integrate conference room, boardroom and hybrid meeting technology into high-end workspace design, alongside your architects, designers and furniture partners, from test fit to day two.

The materials you love are the acoustics you will fight

Glass walls. Exposed ceilings. Polished concrete. Long, clean tables under statement lighting. This is the material language of the modern workspace. It is also, nearly line for line, a list of the conditions that degrade speech intelligibility, camera performance and the meeting for everyone who joins remotely.

That is not an aesthetic opinion. It is physics, and Microsoft has written it down. The published guidance for its Signature Teams Rooms calls for at least two acoustically treated walls, carpeted or acoustically treated floors, window treatments that can block outside light, and even lighting, positioned so it never silhouettes a face. Read that list again: it is an interior design spec. AV performance and furniture, fixtures and equipment (FF&E) decisions are the same decisions. Make them separately and both fail, usually in front of the people you most wanted to impress.

And the room carries more than it used to:

86%
of workers worldwide said their meetings include at least one remote participant.
The room is a broadcast environment now.
Source: Owl Labs, State of Hybrid Work 2023
77%
of workers say they have lost time to technical difficulties.
The meeting starts late, and everyone in it watches.
Source: Owl Labs, State of Hybrid Work 2025
$149
per square foot, the average office fit-out cost across the Americas, up 5.5% year over year.
Source: Cushman & Wakefield, Office Fit Out Cost Guide, Americas 2026

That is what the floor costs before anyone joins a call. The technology in the meeting rooms decides whether the spend pays you back or quietly embarrasses you.

AV that survives the design review

Most AV problems start in design, before the integrator is in the room. We join where the decisions get made:

Test fit and programming. Before walls go on the drawings, we help you map how your people actually meet to the room program: how many huddle, conference, boardroom and training spaces you need, and where they go.
Design development and construction documents (DD and CD). We work in your design team's drawing set: reflected ceiling plans (RCPs), elevations, millwork details. We confirm power and data land at the table and at every equipment mounting location, because that is where retrofits get expensive.
FF&E alignment. Table geometry decides camera sightlines and microphone coverage. We coordinate shapes, finishes and lead times with your furniture partner, so devices and furniture arrive in sequence instead of colliding in install week.
Acoustic treatment in your finishes. Treatment that hits its acoustic target and belongs to the palette: fabric-wrapped panels, ceiling elements and window treatments, specified with the design intent instead of against it.
Install, commissioning, punch. We work to the general contractor's schedule, commission every room against industry standards and our own internal standard for that room type, and close out the punch list like a trade that has done this before. We have, in hotel ballrooms and live shows with no second take.
Day two. The day after handover, and every day after it. Every managed room gets firmware patching, on-site preventative maintenance and repair labor. From Plus up, we watch the rooms too, by remote automated monitoring or staffed monitoring, and if your team wants the dashboard, your team gets the dashboard. A room outside a managed standard gets support on the terms of your service agreement with us, or on time and materials without one.

Already have an interior design firm, a furniture dealer and a project manager? Good. Keep them. We are the technology partner they will want on the next project too.

What right looks like, room by room

Published guidance exists for every one of these rooms. We design to industry standards and our own internal standard for each room type, and we will walk you through the reasoning for yours.

Huddle and focus rooms, 2 to 6 seats

The smallest rooms fail loudest: a glass box the size of a closet is a reverberation chamber. A camera at eye level, acoustic treatment scaled to the room, a display sized from the farthest seat instead of from what fit the wall, and a join as simple as one touch if the programming you choose calls for it. DISCAS, AVIXA's standard for display image size, sets the image from the distance to the farthest viewer and what that viewer has to read.

The room standard: SSAV Core

Conference rooms, 6 to 12 seats

The workhorse rooms. Tapered or curved table geometry keeps every face in frame. Microphone coverage maps to seats, not square footage. Displays hold remote colleagues at lifelike size, so the people on screen stay people.

The room standard: SSAV Plus

Large conference rooms, 12 to 16 seats

Longer tables put the far end farther from the camera than anyone checked. Coverage has to reach the last seat at the quality of the first: microphones mapped to every chair, framing that follows whoever is talking, and a display sized for the back of the room.

The room standard: SSAV Pro

Boardrooms and executive spaces

Where brand and performance both peak. Microsoft's published boardroom guidance says one camera is not sufficient to capture every participant, and mounts multiple cameras between 4 and 7 feet from the floor. Add presenter capture, and acoustics engineered into the wall, ceiling and floor finishes instead of stuck on afterward. A six-seat executive office gets the same standard as a full boardroom, because the standard follows what the room has to do, not how many chairs it holds.

The room standard: SSAV Elite

Training rooms and all-hands spaces

A forty-person training room is real work, and we do it as a commercial integration project rather than a managed room standard. The exception is a campus or a multi-room rollout, where the large rooms go onto the same standard as everything else.

Portfolios of 25 rooms or more

When you run many offices, the room standard is the product: the same join experience in every city, the same room standard in every office, and one team accountable for all of it. Deploy at once, or phase it across quarters or years against your capital plan.

The program: SSAV Campus

The part nobody photographs

Every modern meeting room is a set of networked devices. That makes your AV estate an IT estate, and a security surface.

A network built for the rooms. We design and implement the separation between your AV and the rest of your network, and document it, so the rooms run as infrastructure instead of an afterthought hanging off the corporate network.
Patched on a schedule. Every managed room gets firmware patching and preventative maintenance on a schedule, Core included.
Credentials handled properly. We generate every shared password for your systems and keep it in a password manager. Our people sign in through two-factor authentication or a passkey, only where you have granted access.
One platform in every room. We standardize on one platform, so a huddle room and a boardroom behave, report and get supported the same way.
Watched from Plus up. You choose remote automated monitoring or staffed monitoring, and how much of the watching your own team does.

One more thing, stated plainly: we do not publish our reference designs. On a scoped project you get the full specification, under a nondisclosure agreement (NDA). That is the work you pay us for, so we do not hand it out as a brochure.

Rooms with no second take, since 2002

We started inside hotels in 2002, where every event is a client-facing performance and the venue's reputation rides on the first ten seconds. We have produced live shows since 2007 and taken on commercial integration since 2015. The discipline carries straight into an office: commissioning, redundancy, and a room that works when the doors open.

We are based in Woodinville, Washington, and we deliver nationally.

25Years in Business

12500+Projects & Events Delivered

97%Repeat Clients

For interior design firms, furniture dealers and CRE project managers

Your client hired you for the vision. The fastest way to lose the room is an AV scope that fights it. We join your project as the technology trade that protects the design intent and the schedule:

We read your drawing set and coordinate inside your process: DD and CD reviews, submittals, RCP coordination, punch. Your project manager never has to translate.
We specify acoustic performance in your finish language, and sequence device procurement against furniture lead times.
One point of accountability for design, install and commissioning. After handover, when a room needs attention, your client calls us, not you: on the terms of their service agreement with us, or on time and materials without one.
One relationship, repeatable across projects and markets.

Common questions

What size display does a conference room need?

Size the display from the farthest seat and the task, not from the wall. DISCAS, AVIXA's standard for display image size, sets the image size from the distance to the farthest viewer and from what that viewer has to read: a slide headline needs far less than a cell in a spreadsheet. We size from the farthest seat and the detail on screen, so a room used for drawings and spreadsheets often gets a larger display than the wall alone suggests.

How do you fix bad acoustics in a glass conference room?

You cannot fix reverberation in software. The fixes are physical: acoustic treatment on at least two walls, which is what Microsoft's published Signature Teams Rooms guidance calls for, carpeted or treated flooring, absorptive ceiling elements, and window treatments, specified in finishes that match the design. Microphone selection and signal processing then work with the room instead of against it.

What does Microsoft recommend for boardroom video?

Microsoft's published guidance for its Signature Teams Boardroom says one camera is not sufficient to capture every participant. It calls for multiple cameras mounted between 4 and 7 feet from the floor, with clear sightlines for intelligent framing and speaker tracking, and pairs them with carpeted flooring, blinds or shades on the windows, and lighting positioned so it never silhouettes a face.

When should an AV integrator join a workspace project?

During design: ideally at test fit and programming, and no later than design development. Power, data, camera sightlines, microphone coverage, display size and acoustic treatment all sit inside architectural and FF&E decisions. AV added after the construction documents tends to arrive as change orders.

Do you work outside the Pacific Northwest?

Yes. We are based in Woodinville, Washington, and we deliver nationally. For a portfolio of offices, every site gets the same room standard, and one team stays accountable for all of them.

Start with a consultation

Bring the room schedule, the test fit or whatever drawings you have. On the call we walk through your planned or existing spaces, room by room, against the published guidance and the way your people actually meet, and tell you where the risk sits.